CCBoC 12.17.2024 Notes

Call To Order Chairman Duncan

Invocation Chairman Duncan

Pledge of Allegiance Chairman Duncan

Approval of 12/3/2024 Minutes: Yay 5, No 0

Special Recognition

1. (G1a Bill Jackson Jr. and Donna Anderson with Save the Columns Fund to present a $7K donation to Columbia County Museum earmarked for historical preservation

• Harry Hennis built columns in 1938

• Middle Column was 96 tons

Consent Agenda

1. Community and Emergency Services Committee

   1. (H1a) Independent Contractor Agreement with Bliss Products and Services, Inc. for the Replacement Shelters at Memorial Park.

   2. (H1b) Evans Market Vendor Rules and Regulations

2. Management and Internal Services Committee

   1. (H2a) Reappointment of Wes Fuller to serve on the Board of Tax Assessors

   2. (H2b) Resolution Number 24-46 Authorizing Participation in the ACCG - Interlocal Risk Management Agency Supplemental Medical, Accident, and Disability Fund: First Responder PTSD Program

   3. (H2c) Master Lease Agreement with State Properties Commission for Department of Revenue

   4. (H2d) Sub-Contract Agreement with Deanna Specialty Transportation for the DHS Coordinated Transportation Services

   5. (H2e) Clariti Permitting and Licensing Solution Annual Maintenance Payment

   6. (H2f) Upgrade of Sheriff’s Office Email from On-Premise to Exchange Online

   7. (H2g) Intergovernmental Agreement with the Columbia County Sheriff’s Office for Microsoft 365

   8. (H2h) Acceptance and Grant Agreement with GEMA and Homeland Security Agency for the Fiscal Year 2022 State and Local Government Cybersecurity Grant Program

   9. (H2i) Annual Payment to Ciena Network Equipment and Services

3. Development and Planning Services Committee

   1. (H3a) Alcoholic Beverage License, Towne Center Tavern LLC

   2. (H3b) Alcoholic Beverage License, Guru Darshan LLC dba Super Express 4

   3. (H3c) Acceptance of a Donation from Save the Columns Fund

   4. (H3d) Resolution 24-47 Dissolving Greenspace Advisory Board

   5. (H3e) Vision 2035 Comprehensive Plan Five Year Update Steering Committee Appointments

4. Public Works and Engineering Services Committee

   1. (H4a) Professional Services Contract with Goodwyn Mills Cawood (GMC) for the design of Riverwood Park

   2. (H4b) Professional Services Contract with Booker + Vick Architects for the design of the renovation to Savannah Rapids Pavilion

   3. (H4c) Change Order #6 with Continental Construction for Repairs to Patriots Park Tennis Courts due to Hurricane Helene

   4. (H4d) Bluewater Proposal for Engineering Services to design front enclosure on the Laydown Yard Building

   5. (H4e) Change Order #3 with Harris Utilities for the Cayenta Project Extension and Bill Print Rework

   6. (H4f) Award BID # 2024027-BID5100 and Contract to Strack, Inc. for the Harlem Euchee Creek Interceptor Sewer Project

   7. (H4g) Purchase of a Case CX75C Excavator from G, J&l Inc. for Stormwater Utility

   8. (H4h) Purchase of an Envirosight Sewer Inspection Camera & Equipment from Environmental Products Group

   9. (H4i) Change Order No. 1 with Reeves Construction for The Pass Culvert Replacement

   10. (H4j) Independent Contractor Agreement with Goodwyn Mills Cawood (GMC) for Engineering Services on the Reed Creek Streambank Stabilization Project

   11. (H4k) Supplemental Agreement No. 1 with GDOT for TIA 2 Group 4 Resurfacing

   12. H4l) Change Order No. 1 with Reeves Construction for TIA 2 Group 4.

   13. (H4m) Change Order No. 3 with ER Snell for Horizon South Pkwy Widening Project

   14. (H4n) Permanent Drainage & Utility Easements along Smith Crawford Rd.

Debate Agenda

1. New Business

   1. Community and Emergency Services Committee

      1. (I1a1) Senior Center Donation: Approve: Yay 5, No 0

      2. (I1a2) Resolution 24-48 Evans Market Vendor Fees - First Reading Approve: Yay 5, No 0

Discussion: Alternation of vendor fees due to growth/popularity of the event. Some additional fees differentiating in market and outside of the market.

2. Management and Internal Services Committee

   1. (I1b1) Independent Contractor Agreement with Laura Moore as Accountability Court Judicial Assistant. Approve: Yay 5, No 0

Discussion: $250/day. 1/1/2025- 6/30/2025

2. (I1b2) Purchase of Vehicles for the Sheriff’s Office. Approve: Yay 5, No 0

Discussion: Cost $209,960. Window closed for the other approval. Budgeted for $210,000 so still came under. Ford Explorer

3. Development and Planning Services Committee

   1. (I1c1) RZ24-12-01, Rezoning from C-1 Neighborhood Commercial) to C-2 (General Commercial), 4687 Washington Road, Tax Map 071A Parcel 047, 3.92+/- acres and currently zoned C-1 (Neighborhood Commercial.) Approve: Yay 5, No 0

Discussion: Outdoor Supply Store

2. (I1c2) RZ24-12-03, Rezoning from R-2 (Single Family Residential) to R-1 (Single Family Residential), 3530 Evans to Locks Road, Tax Map 081B Parcel 370, 1.14 +/- acres and currently zoned R-2 (Single Family Residential) Disapprove: Yay 5, No 0

Discussion: A representative from West Lake said that they don’t have any R1 property zoned on their side of Evans to Locke Rd. They would like a variance rather than a rezone if the issue is the wall height.

Man representing the family: Requesting rezone. The lot is outside the gated area and there are 10-12 lots more appropriate than R1. West Lake has multiple zoning, similar to other subdivisions. Remaining issue - walls 9ft reduced to 8ft. R2 requires lots to be zoned for sewer.

3. (I1c3) RZ24-12-04, Major PUD (Planned Unit Development) Revision, 205 New Petersburg Drive, Tax Map 082D Parcel 068, .39 +/- acres and currently zoned PUD (Planned Unit Development.) Approve: Yay 5, No 0

Discussion: Add massage to use.

4. (I1c4) VA24-12-01, Variance to Section 90-135 Signs, 3508 Washington Road, Tax Map 082D Parcel 039, 3.63 +/- acres, and currently zoned C-2 (General Commercial) Approve: Yay 5, No 0

Discussion: Recent remodel. Principal sign will be smaller but the secondary will be larger. Still under the limit.

5. (I1c5) VA24-12-02 Variance to Section 90-53 List of Lot & structure requirements.5438 Tubman Road, Tax Map 058 Parcel 022, 8.64 +/- acres, and currently zoned R-A (Residential Agricultural). Approve: Yay 5, No 0

Discussion: Decrease set back. No public road around the house. 25ft expansion west. Decrease rear setback to 5 feet. Neighbor is OK with the change.

6. (I1c6) VA24-12-03, Variance to Section 90-53 List of lot & structure requirements, 4605 Holly Hill Rd, Tax Map 072D Parcel 019, .434 +/- acres and currently zoned R-1 (Single Family Residential). Approve: Yay 5, No 0

Discussion: House fits neighborhood.

Chairman Duncan read the following statement out loud:

Public Comments

1. Lane Carter: Appreciate Looking into incorporation more thoroughly. Thank You.

2. Mike Gurly: Wants to speak at the next meeting.

3. M Bergeron: Hopes that county will still commit to maintaining the resolution of the 20% of green space when developing. Mentioned dissolution of Green Spaces Board. Discussed disappointment with newly passed library guidelines.

Executive Session

1. Personnel

   1. (M1a) Personnel A Approve: Yay 5, No 0

Discussion: Move positions #219 & #283 in the DA Office to the General Fund

2. (M1b) Personnel B Approve: Yay 5, No0

2. Property

   1. (M2a) Property A: Approve: Yay 5, No 0

   2. (M2b) Property B: Approve: Yay 5, No 0

Discussion: Payments for property to widen Hereford Farm Rd.

Gift for Don Skinner because it was his last meeting. It was also his birthday so everyone sang Happy Birthday.

Adjournment: Yay 5, No 0

Next scheduled meeting is Tuesday, January 7 2025 at 6:00pm.