CCBoC Committee Meeting Notes 02.25.2025

(Discussion comments are not transcribed.)

Community and Emergency Services Committee

Call To Order 8:30AM

Invocation

Pledge of Allegiance

Approval of the Minutes of Previous Meeting (1/28/2025): Yay 3, No 0

Approval of Agenda: Yay 3, No 0

Debate Agenda

1. New Business

   1. County Manager

      1. (I1a1) Resolution Number 25-05 Authorizing the Hull Barrett Law Firm to Represent the County in PFAS Litigation. Move to Consent: Yay 3, No 0

Discussion: Other law firms contacted county to represent them in PFAS litigation. Our water system has had proper levels but may get compensation. Other law firms were requesting to obtain 50% of recovered $$, but Hull Barrett offered to obtain 25% as recovery compensation.

2. Deputy County Manager

   1. (I1b1) Renewal Number 5 with Ceres Environmental Services, Inc. for Disaster Debris Management. Move to Consent: Yay 3, No 0

   2. (I1b2) Renewal Number 5 with Debristech, LLC for Disaster Debris Monitoring Services. Move to Consent: Yay 3, No 0

Discussion: Usually this is renewed in June and go through bid process but with all of the cleanup still ongoing. Staff recommends renewing for another year. Staff is happy with the service. Commissioner Melear was in attendance and advised that there were concerns with the rate of pickup, however after they had a meeting, the company responded appropriately and expeditiously.

3. Community Services

   1. (I1c1) Animal Services Donation

4. Other Committees: None

2. Items Added at the Meeting: None

Staff Reports

1. Fire and Emergency Services

1. (K1a) Fire Response Summary Report

2. (K1b) Fire Response Monthly Report

3. K1c) Year to Date Budget Report

Adjournment: 8:35AM

Public Works and Engineering Services Committee

Call to Order: 8:37AM

Approval of Minutes of Previous Meeting (1/28/2025): Yay 3, No 0

Debate Agenda

1. New Business

   1. Water Utility

      1. (I1a1) Independent Contractor agreement with Ardurra Group, Inc. for the 2025 Biosolids Report. Move to Consent: Yay 3, No 0

Discussion: This is for the testing and quarterly reports. $15,500 - same as last year.

Couch: This is for the treated sewage that is used on land?

Gordon: Yes, the biosolids are treated and then used to grow hay.

2. (I1a2) Change Order #4 with Cayenta for Billing Software. Move to Consent: Yay 3, No 0

Discussion: Planning on changing billing software 4/28. Conducting daily testing. The challenge is the old system is from 1978 so it’s a challenge integrating the data.

Couch: Will this be a 6 month delay?

Gordon: Probably 4-month.

Couch: Asked a question about a note in the last billing cycle that there was an elevation in the water supply?

Gordon: Yes. Required by law to send that out. EPD samples are taken regularly from 8 different sites. Received a notice on 2/12 that one sample from November was elevated. This is a byproduct of one of the disinfectants. (I think he said chlorine). You would have to drink gallons and gallons of the stuff over years to cause any health problems and it’s 1 site out of the 8. However, we are looking into how to mitigate it in the future. The organics are the problem so we could use activated carbon or flush the system more. This time of year there’s less water flow, so we’re looking into how to flush the system better. We’re going to a conference next week too to see if there’s a better way of doing that.

Johnson: We’re required by law to send out the letter, but the way we’re required to word the letter tends to scare the public rather than inform. This is another example of how federal and state laws dictate to local governments how we do things when it might not actually help.

2. Engineering Services

   1. (I1b1) Purchase of a John Deere Track Loader for the Roads & Bridges Department. Move to Consent: Yay 3, No 0

Discussion: $125,000 budgeted. Actual cost $118,000, 10 yrs old.

2. (I1b2) Purchase of a Hamm HD14iVV Tandem Roller for the Roads & Bridges Department. Move to Consent: Yay 3, No 0

Discussion: $91,000 budgeted. Actual cost $86,200. 30 years old

3. (I1b3) Resolution 25-07 to Decrease the speed limit on North Fairview Drive. Move to Consent: Yay 3, No 0

Discussion: Staff received a request to survey. Recommending a decreased speed limit from 55 to 45.

4. (I1b4) Change order #2 with Keck and Wood for the Washington Rd at William Few Intersection Improvement Project. Move to Consent: Yay 3, No 0

Discussion: Right-turn lane. $44,150

5. (I1b5) Independent contractor agreement with Goodwyn Mills Cawood for the design of the Euchee Creek Greenway - All remaining phases. Move to Consent: Yay 3, No 0

Discussion: Timeframe to completion is 1 ½ years maybe? It depends on the environmental and traffic issues/impacts which might make it take longer. Moving debris at 550 ft/ day - CERES.

6. (I1b6) Independent contractor agreement with cranston engineering for engineering services related to the Blue Ridge Drive Sidewalk & Drainage Improvement Project. Move to Consent: Yay 3, No 0

Discussion: $104,720. 9 month schedule.

7. (I1b7) Conditional license, encroachment, and maintenance agreement with Nicole’s Cove Homeowner’s Association. Move to Consent: Yay 3, No 0

Discussion: It’s landscaping around the entrance of the neighborhood

8. (I1b8) Acceptance of drainage utility easements associated with the Barnsley Drive Drainage Improvement Project. Move to Consent: Yay 3, No 0

9. Acceptance of Easements for Parker’s Kitchen (Store #107). Move to Consent: Yay 3, No 0

Staff Reports

1. Water Utility

   1. (K1a) Year to Date Budget Report: increase in permitting numbers

   2. (K1b) Water and Sewer Construction Projects Report

2. Engineering Serives

   1. (K2a) Roadway Projects Report

   2. (K2b) Roadway Resurfacing Report

Adjournment: 9:00AM